Reference check doctoral dissertationDoctoral regulations
In line with the Erasmus University doctoral regulations, a reference check of the completed doctoral dissertation must be performed in order to trace any possible case of plagiarism.
The Graduate School offers a secure protocol for this. Please note that the reference check must be performed before the doctoral supervisor grants final approval of the dissertation.
Step 1PhD candidate
Step 2Graduate School
- Performs the technical reference check:
- Uploads the manuscript in Turnitin;
- Creates a unique folder in the secure file storage SURFdrive;
- Shares this folder with the supervisor(s) and the PhD candidate;
- Saves the ‘originality report’ and the ‘Checklist reference check form’, and;
- Informs the supervisor(s) and PhD candidate on the report by sharing the unique folder on SURFdrive.
Step 3Doctoral supervisor
- Analyses the reference check report on the basis of the items mentioned in Appendix 1, and depending on the findings, does one of the following:
- Fills out the ‘checklist reference check form’ with the assessment, and submits the form and the originality report to the Beadle, along with Form No. 2
- Hands the thesis back to the PhD candidate to improve the references
- Notifies the Dean or EUR’s Academic Integrity Adviser in the event the PhD candidate’s integrity is in question.
Step 4PhD candidate
- Where applicable, follows the PhD supervisor’s advice regarding the outcome of the reference check.
Step 5Doctoral committee
- Checks whether the report and the PhD supervisor’s analysis result in objections to the PhD candidate being awarded the doctorate.
- If not, commence the PhD defence procedure in accordance with Article 6.2 of the EUR doctoral regulations.
Step 6Beadle's office (Dutch: 'Bureau van de Pedel')
- Verifies that the procedure has been followed as intended.
- Checks whether both the reference check report and the PhD supervisor’s assessment are on record.